Accounts Payable - Fiscal Analyst 2

Posting Number: 02559 Department: Admin Services Job Summary/Basic Function: Provide excellent customer service while assisting departments, students, and vendors with account information and accounting procedures.
Review and process for payment or accrual purchase orders and requisitions, invoice vouchers, approval routing, unemployment taxes, and sales & use tax remittance in accordance with the policies and procedures of Everett Community College, State Board for Community and Technical Colleges, Office of Financial Management, and generally accepted accounting principles.
Identify and resolve discrepancies in records or documents including researching records and making necessary adjustments to vendor accounts or accounting records.
Track and process vendor credit memos.
Communicate issues and resolutions to college departments and vendors as needed.
Verify fiscal reports for accuracy.
Using purchasing and accounting software, investigate and correct entries, budget codes, or documents prepared by others to ensure the accuracy of information and compliance with established policies and procedures.
Analyze, prepare, review and enter journal vouchers.
Release check batches.
Update vendor information (address, names, etc.
) and payment methods according to vendor documentation with Logistics Operations in the supplier table.
Maintain, review, complete, issue, and file 1099s, Leasehold Tax returns, Report of Unclaimed Property, and other returns as required by Federal and State agencies.
Compile and interpret information of a specialized nature to prepare reports for management.
Review automated reports for accuracy.
Sort and file records, reports, copies of checks issued, and other accounting documents.
Cancel and reissue checks as necessary.
Assist in the accounting year-end close process by coordinating with purchasing to close out all open purchase orders and liquidate all outstanding encumbrances.
Establish deadlines for vendor payments, manage the auto accrual process and prepare journal vouchers as needed to record expenses in the proper fiscal year.
Provide input on internal controls and protection of college assets.
Train and coach A/P functions.
Monitor and review work as part of new employees' training process.
Minimum Qualifications: Associates degree which includes 18 quarter or 12 semester hours in accounting or an equivalent combination of experience.
Intermediate to advanced level skills in Microsoft Office Suite, including Access, Word and Excel Two or three years of experience in the accounts payable function in a complex environment Experience working in a diverse culture Experience providing excellent customer service to internal and external customers Excellent verbal and written communication skills Experience researching and successfully resolving accounts payable issues Experience working independently with minimal supervision Knowledge of sales and use tax Preferred Qualifications: Experience working with Washington State Community Colleges financial system.
Knowledge of Peoplesoft software is highly desirable.
Physical Demands: Everett Community College follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: Ability to operate office equipment Ability to read and verify data and prepare various materials Ability to exchange information on the phone or in person Work Hours: Regular daytime business hours, eight hours per day, as scheduled, Monday through Friday.
The summer schedule is Monday through Thursday, ten hours per day, as scheduled.
Posting Date: 04/11/2024 Closing Date: Open Until Filled: Yes Special Instructions to Applicants: This position is open until filled.
Full consideration date is April 22, 2024.
Applications received after April 22 may not receive full consideration.
This position is represented by the Washington Federation of State Employees Union.
With equity at the heart of our strategic plan, we strive for a future at EvCC where all staff, faculty, and students are valued, welcomed, and actively supported.
We are committed to hiring individuals who exemplify the vision, mission and core values of our institution.
BenefitsState of Washington Public Employee Benefits include Medical/Vision, Dental, Life Insurance and Long Term Disability Insurance.
Paid vacation, sick leave, and personal days.
State of Washington PERS retirement plans are administered by Dept.
of Retirement Systems.
For more benefits information, visit our EVCC Benefits page.
Notice to ApplicantsPrior to hire, a background check including criminal record history will be conducted.
Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
Drug-Free CampusIn compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus.
Employees are required to comply with EvCCs policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.
The complete policy is available at the EvCC Policies page.
If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at 425-388-9229.
Safety and SecurityEvCC strives to be a safe, secure and prepared campus for our students, staff and community.
Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the Campus Safety, Security and Emergency Management page.
This information is required by law and is provided by the EvCC Security Department.
If you would like a printed copy of this information, you may contact the Security Department at (425) 388-9990.
Reasonable Accommodations and Non-DiscriminationReasonable accommodation is provided in all aspects of employment, including the application process, consistent with the Americans with Disabilities Act and state law.
To request a reasonable accommodation, please contact Human Resources at hr@everettcc.
edu or 425-388-9229.
For more information see: EvCC3020: Americans with Disabilities Act policy Everett Community College does not discriminate based on, but not limited to, race, color, national origin, citizenship, ethnicity, language, culture, age, sex, gender identity or expression, sexual orientation, pregnancy or parental status, marital status, actual or perceived disability, use of service animal, economic status, military or veteran status, spirituality or religion, or genetic information in its programs, activities, or employment.
Contact the following people with inquiries or complaints regarding discrimination, Title IX compliance, or Americans with Disabilities Act compliance:Equal Opportunity Director: EqualOpportunity@everettcc.
edu, 425-388-9271; ADA Coordinator: ADAcoordinator@everettcc.
edu, 425-388-9232;Title IX Coordinator: TitleIXCoordinator@everettcc.
edu, 425-388-9271.
All offices are located in Olympus Hall 111, 2000 Tower St.
Everett, WA 98201.
For more information, visit the Equal Opportunity and Title IX website Salary: $50,008 to $58,104 plus benefits