Accounting/ HR Administrative Assistant

Job Category: Administration Requisition Number: ACCOU011336 Posting Details Posted: June 7, 2023 Full-Time Rate: $28 USD per hour Locations Mill Creek Mill Creek, WA 98012, USA Job Details Description The Accounting/HR Administrative Assistant is responsible and accountable for handling all general office/clerical duties, including accounts payable processes, daily flash reporting, payroll, employee documentation and other HR related responsibilities.
In this role, it is crucial to be able to handle multiple tasks/projects simultaneously.
Effective communication with golf facility team members, customers and Centralized Accounting and HR-Payroll Services is critical.
Attention to detail and working well with others is a must.
Accounting and General Office: • Collect financial data to develop and distribute daily “Flash Reports” • Maintain accounts receivable records.
• Maintain accurate and organized accounting information for posting to the general ledger.
• Route accounts payable invoices for approval and post in accounting system.
• Managing data base, files, reports, records and spreadsheets • Assist team with administrative tasks.
• Perform administrative duties for General Manager and department heads as may be required • Perform other duties as requested by the General Manager.
• Provide month-end and interim reports to support monthly and interim reporting cycles.
Human Resources: • Handle all matters with confidentiality, sensitivity and knowledge.
• Responsible for preparation of bi-weekly payroll.
• Time-off accrual support; assist with the set up/ tracking of time off accruals, verify all LOA’s are paid time-off correctly and assist with maintenance/ communication of the accruals via the payroll system.
• Responsible for explaining, collecting, reviewing employee paperwork, including 401k and benefit administration.
• Performance management; manage monthly tracking; communicate to operations according to established timeline.
• Additional duties/ responsibilities may be assigned as the business/ department evolve over time.
Experience / Education / Requirements: • Associates degree with three years experience in similar capacity (preferred) • Experience with outsourced payroll processing.
• Knowledge of Word, Excel, Peachtree (or other accounting application), and Payroll software a must.
• Have the ability to define problems, collect data, establish facts, and draw valid conclusions.
• Basic HR skills, including, but not limited to; personnel record keeping and filing, an awareness of compliance and confidentiality in regards to all payroll, benefits administration, and HR matters.
• Must have excellent writing and verbal skills.
• Keen business sense; able to exercise good judgment as necessary.
• Must be able to work with and maintain confidential information at all times.
• Must be detail oriented and able to handle multiple-priorities.
Physical Requirements: • Must be able to lift up to 15 lbs.
to waist height.
• Frequent bending turning, kneeling and stooping.
• Must be able to sit for extended periods of time.
• Repetitive motion required for computer entry.
• Must be able to fluently speak and write the English language.